Download PDF: Seacoast Division BOD Minutes 10-24-2021  



Meeting Report - Meeting began at 10:12 am


  1. Presidents Welcome - Directors Lutz, Oxnard, Erickson, Brown, Petersen, Mitchell, and Nominating Committee Chairman Campbell were present.


  1. Standard Reports -


    1. President - Tage gave a brief summary of the recent NER Convention.


    1. Secretary - The 9/02/2021 BOD Meeting minutes were approved. Mike Petersen made the motion and was seconded by Tom Oxnard. Unanimous approval.


    1. Treasurer - Treasurer reported a balance of $5,504.46 in the Division account and $10,662.70 in the Faulter Fund account.


    1. The Switch Tower Editor - Not present, no report.


    1. Membership - Not present, no report.


    1. Webmaster - Not present, no report. A discussion took place about adding the BOD members to the “ABOUT US” “CONTACTS” page. This should be done only by using the alias email addresses provided by the NER webmaster.


    1. AP - No recent AP certificates or activity to report. Tom will have some time at the Fall Event to acknowledge those Achievement Program Certificates that have been earned by our members in then past 2 years.


    1. Clinic Coordinator - Clinic data base making good progress with over 120 clinics, so far.


    1. Nominating Committee - All information from the 4 BOD candidates has been received. This information will be sent to the Webmaster for posting on the Division website. The conduct of the election will be a major topic discussed at the next BOD meeting.


    1. Activities - Fall Event Preparations - Meeting venue to be opened by 0900 on Saturday. Glenn will call in at 0930 to check Zoom connections. The BOD members voted to require all members who attend the Event to be fully vaccinated and to wear masks at all times in the building, unless addressing the group as a whole. These requirements were unanimously approved.


    1. NER Mill City 21 Convention Report - Tage gave a brief report, summarizing his personal activities at the convention. He also discussed the modeling awards that were earned by Division Member Tom Oxnard MMR.


  1. Old Business


    1. 2021 Train Show Support Schedule - Tage reported that he will be attending and setting up a Division display at the EMMRC Train Show in Brewer, ME on November 20, 2021.


    1. Chip Faulter Fund


      1. Fund Update - $10,662.70

      2. Operating Committee Status - Tage reported that the committee approved a grant of $100.00 to the grandson of a Seacoast Division member, for the purchase of a digital controller that will be used to allow his friends to operate on his layout. This award is totally in keeping with the intent of the Faulter Fund. Tage will speak further to the members at the Fall Event and will devote some time in his next President’s Message regarding the details.


    1. Division money making possibilities


      1. Donation jar/basket at quarterly events - There will be a donation jar at the Fall Event which will be provided by the Treasurer.

      2. Website donations page - is still an event that is in progress. A PayPal account has been set up, but there are some issues with our bank that have to be resolved.

      3. Silent Auction at the Winter Event - Mike Petersen volunteered to run the Silent Auction. A set of rules will have to be set up and Mike was asked to prepare an announcement and then have prospective donors submit their items to him, so that a list can be sent to all the members ahead of time.


    1. Future in-person events/covid19 requirements


      1. Venues update for 2022 Winter Event and beyond - The Westbrook Community Center will support our Winter Event, which will take place on Saturday, January 15, 2022, with a back up weather day of January 22, 2022. A fee of $200.00 will be required. Dates and locations for the Quarterly Events for the rest of 2022 are being researched by Glenn Mitchell.

      2. Live streaming with Zoom - It was mentioned that there may be some glitches that come up during the Fall Event. We need to ask all members to be patient with us as we are doing this for the first time.

      3. Fall Event Agenda - Glenn has sent out the agenda to all BOD members and officers.


  1. New Business


    1. 2022 Nominations and Elections - There are 4 candidates for 3 BOD positions. The Board will focus on setting up the voting procedures at the next BOD meeting.


    1. New Event coordinators for future events - Tage mentioned that it would be really nice if there would be some other members that would step up and run a meeting. It is not difficult and there are plenty of people around to help the effort. It’s a great way to get to know our members!


  1. Next BOD meeting date - November 18, 2021 10:00 am


  1. Future Dates - 11/18/21, 1/6/22


  1. Adjournment - 11:42 am